Space Management

GeniSpace organizes work in spaces—tenant boundaries for resources, permissions, and billing. Each account has a personal space (created automatically) and can create collaboration spaces for multi-user work.

Access Path

Log in to the Console and open Space in the left navigation bar (route /space).

Space Types

Personal Space

• Automatically created when a user registers and activates their account
• All resources are visible and usable only by that user
• The user is the space owner with full permissions
• Cannot be deleted; ownership cannot be transferred; the owner cannot leave
• Uses the user's personal billing account

Collaboration Space

• Supports multiple members with shared resources
• Member roles define what each person can do
• Billing uses the space owner's personal billing account
• Supports create, delete, member management, ownership transfer, and more

tip

Creating collaboration spaces requires a TEAM or ENTERPRISE subscription (plan SKU names are unchanged). See Billing & Subscriptions.

Member Roles and Permissions

Permissions use the space.* RBAC codes (for example space.member.write, space.setting.admin). Typical role capabilities:

Permission	Owner	Administrator	Member	Viewer
Space settings	✅	✅	❌	❌
Delete space / Transfer ownership	✅	❌	❌	❌
Invite / Remove members	✅	✅	❌	❌
Modify member roles	✅	✅ (except Owner)	❌	❌
Create / Edit / Delete resources	✅	✅	✅ (own resources only)	❌
Use space resources	✅	✅	✅	❌
View space resources	✅	✅	✅	✅
Leave space	❌	✅	✅	✅

Creating a Collaboration Space

Prerequisites

• An active TEAM or ENTERPRISE subscription
• A valid personal billing account
• Within your plan's collaboration space limit (TEAM allows 3 collaboration spaces; ENTERPRISE is unlimited). See Billing & Subscriptions.

Billing Mechanism

• Space usage is billed to the space owner's personal billing account
• When members consume quota, charges apply to the owner's account
• Usage records include space and user identifiers

Member Management

Inviting Members

1. Open the Space page
2. Click Invite Members
3. Enter the member's email address
4. Assign a role
5. Send the invitation

Registered users are added after they accept; new users must complete registration first.

warning

Only Owners and Administrators can invite members. New members are assigned a role of Administrator, Member, or Viewer; the Owner role cannot be assigned through an invitation. Personal spaces do not support invitations.

Modifying Member Roles

Use the member list action menu. The Owner role is changed only through ownership transfer — it cannot be assigned or removed through role editing, and a current owner's role cannot be changed this way. Administrators cannot change the owner's role.

Removing Members

Owners and admins can remove members; removed members immediately lose access to space resources.

Leaving a Space

• Admins, members, and viewers may leave voluntarily
• The owner must transfer ownership before leaving
• Resources they created remain in the space; re-invitation is required to rejoin

Ownership Transfer

1. The current owner opens the Space page
2. Selects the member who will become owner
3. Confirms the transfer

warning

Billing responsibility moves to the new owner. The previous owner becomes an Administrator of the space. Only collaboration spaces support transfer.

Deleting a Space

Before deletion, the system checks for remaining resources (agents, operators, tasks, knowledge bases, documents). Clean them up if prompted.

caution

Only the owner can delete a collaboration space. Personal spaces cannot be deleted.

Resource Management

Space resources include agents, operators, knowledge bases, tasks, documents, and more.

• Creator permissions: Creators control resources they created
• Sharing: Other members (except viewers) can use shared resources per role
• Inheritance: Access follows space RBAC roles

Security & Privacy

• Data isolation: Data is isolated between spaces
• Permission control: Role-based access via space.* permissions
• Auditing: Access and changes are logged

FAQ

Issue	Solution
Cannot create a collaboration space	Check subscription (TEAM/ENTERPRISE) and space count limits
Invitation failed	Verify email and inviter permissions
Cannot delete space	Remove or transfer all space resources first
Cannot leave space	Owner must transfer ownership first
Billing anomaly	Confirm the space owner's account has sufficient balance

Related Documentation

• Billing & Subscriptions — Plans and quota billing
• Analytics — Space usage statistics
• Account Settings — Profile and preferences